01Phase 01
Foundations & CRM Structure
Define Kyzen’s customer journey, data model, lifecycle stages, ownership rules and pipelines, creating a clean HubSpot foundation that supports consistent processes, accurate reporting and future growth.
Project plan
06 / 09
Project Priorities.
No priorities surfaced for this product in the discovery conversation yet.
A phased approach
How the work unfolds
A clear shape to the engagement before the week-by-week journey, each phase is a commitment, not a checkpoint.
02Phase 02
Enquiry Capture & Sales Process
Connect key enquiry channels, including Instagram, and build a clear process for capturing contacts, qualifying opportunities, assigning owners and progressing each enquiry through the correct pipeline.
03Phase 03
Automation & Customer Communication
Implement workflows, tasks, notifications and follow-up processes that reduce manual administration, improve response times and ensure every prospect receives a consistent experience from initial enquiry onwards.
04Phase 04
Reporting, Training & Launch
Build performance dashboards, test the end-to-end setup and train the team around real working scenarios, ensuring strong adoption, reliable data and clear visibility from enquiry through to revenue.
You're in safe hands
A proven way of delivering successful implementations
Every engagement runs through twelve connected workstreams, a single approach to improving how the business operates, not just how the platform is configured.
01 / 11
Detailed Discovery
Sessions to lock in objectives, surface gaps and shape the roadmap.
Objective
Translate the business context into a clear, prioritised operational roadmap, so every downstream decision is anchored to commercial outcomes rather than platform features.
Outcomes
- Shared clarity across leadership on what HubSpot must achieve commercially.
- A prioritised roadmap aligned to growth, not technical activity.
- Reduced delivery risk through early alignment on scope and success.
- Confident decision-making from week one.
What we'll cover
- Business understanding, key challenges, objectives and what success looks like.
- Process review, current CRM, sales and marketing workflows assessed end-to-end.
- Goal setting, short- and long-term priorities for HubSpot, automation and reporting.
- Identifying gaps, inefficiencies, integration needs and streamlining opportunities.
- Implementation planning, a clear roadmap that aligns with commercial goals.
Implementation journey
From day one to live and adopted.
A structured journey across 9 weeks, paced to keep momentum without overwhelming the business.
Senior-led delivery · Structured milestones · Clear accountability · Minimal disruption
Ensuring a smooth project
Forbidden Customer Portal
All tasks, planned sessions, and supporting materials will be tracked and managed via the Forbidden customer portal, which will serve as the central hub for communication, progress visibility, and documentation throughout the engagement.
- Plan and Tasks, An overview of all key milestones and tasks. As the project progresses, more will be added.
- Tasks, Any time we need something from you, you'll be notified by email and the task will appear here. This helps us keep the project moving.
- Submit a Task, Use this section to submit a specific request or task you'd like us to review and consider.
- Files, All shared files will be stored here. You can also upload any files you want to share with us.
- Chat, Send messages or ask questions here. Keeping everything in one place helps us stay organised.
