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Strategic HubSpot Implementation

Modernising Pension Operations for Scalable Growth

Replacing fragmented administration with a scheme-centred operational platform built for automation, visibility and control.

Current Tech Stack

Legacy Pension SystemExcelWebExOutlookManual Document StorageDelta / SSAS ProVirtual CabinetSage 50 Payroll

Why this matters commercially

Replacing a 20-year-old back-office system with an operational platform built around how Nigel Sloam actually administers pension schemes.

Nigel Sloam’s current system holds much of the information the business needs, but its usability, reporting limitations and lack of automation make that information difficult to maintain and even harder to use.

Around 15 administrators are handling approximately 80 pieces of work each day across schemes, members, payments, transfers, loans, properties, investments and regulatory activity. Too much of that work still depends on free text, separate checklists, spreadsheets and manual follow-up. The opportunity is therefore much bigger than replacing a database. Phase 1 creates a structured operational system where the scheme sits at the centre, work is actively managed, data becomes reusable and leadership can see what is happening without assembling information manually.

Recent clients have moved from quarter-end reporting scrambles to weekly forecast reviews their board trusts.

01

Greater forecast confidence

Pipeline, deal stages and revenue reporting agree across teams, so leadership commitments rest on numbers everyone trusts.

02

Reduced operational friction

Manual workarounds, duplicated entry and disconnected spreadsheets are replaced by workflows the business actually follows.

03

Scalable customer lifecycle visibility

A connected view of the customer from first touch through renewal, so growth, retention and risk become operational signals, not anecdotes.

The journey forward

A structured path to operational clarity.

  1. Step 01

    Engagement

    Formal sign-off and shared environment setup in the Forbidden portal.

  2. Step 02

    Kickoff

    Alignment session to lock in the roadmap, key milestones and success metrics.

  3. Step 03

    Implementation

    The strategic transition, integration and configuration workstreams.

  4. Step 04

    Enablement

    Team training and process documentation to ensure confident adoption.

  5. Step 05

    Launch

    Final validation and go-live, moving the business onto its new foundation.